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Transferring Data and Exporting Results

This guide explains how to move data into a PNR project and how to export results back out. Sensitive data ingress goes through Duke Box and a ServiceNow ticket; results export uses the project's transfer/from_project folder and a Box link, with admin approval required for member-initiated exports.

Transferring Data to a PNR Project

To request data transfer into your PNR project:

  1. From your PNR project page in Research Toolkits
  2. Click on the Request Help button in the top menu bar
  3. Choose the request type: PNR Projects: Transfer Data TO Project
  4. Be sure to select the intended project from the Project dropdown menu
  5. For expedited service, please answer the following questions in the lower section of the form:
    • Is this data Duke Sensitive Data? Y/N
    • Briefly describe the data and purpose

After submitting, the RC IT Admin will respond with a new link for each transfer request to a secure Duke Box folder.

Note

The contents of the Box folder will be deleted after 30 days.

Next steps:

  • Copy the data you would like to transfer into the Box folder
  • Reply back in the ServiceNow ticket to confirm that the data are ready for transfer

File placement:

  • Sensitive data will be copied into your project's admin folder on the P: Drive
  • Non-sensitive data will be copied into the transfer/to_project folder on the P: Drive

Transfer to PNR

Exporting Results from a PNR Project

To export results from your project:

  1. Save non-sensitive results or output into your project's transfer/from_project folder Transfer from PNR
  2. Go to your project page in Research Toolkits
  3. Click the Upload now button under the Export Results section
  4. After uploading:
    • You'll receive an email with a link to your project's designated Duke Box folder
    • Or, click the blue highlighted link named for your project under the Export Results section, as shown below:

Export Results

Large file transfers (over 10GB)

If your results files are larger than 10GB, please submit a Transfer Data FROM Project request instead.

  • Go to Request Help
  • Choose the request type: PNR Projects: Transfer Data FROM Project
  • Be sure to select the intended project from the Project dropdown menu

Member Requests to Export Results (Approval Required)

If a member of a project would like to export results:

  1. Click the Upload now button under the Export Results section.

Export Results

  1. Provide a brief description of the files to be transferred when prompted.

Export Results

  1. After submitting the request, the project admin will receive an email notification for approval.

Export Results

  1. Once approved, the member will receive an email notification and can find their results in their project's export Box folder by clicking the blue highlighted link named for the project under the Export Results section, as shown below:

Export Results

Note

The contents of the export Box folder will be deleted after 30 days.

Need Help?

  • Use the Request Help button in Research Toolkits for transfer requests, large file exports (>10GB), or non-results data egress
  • Contact security@duke.edu if your transfer involves contractually restricted, regulated, or high-risk sensitive data